How to Have a Paperless Office?

How to Have a Paperless Office?

Being a company with a paperless office concept is indeed not able to run in one go. However, if done gradually and then successfully, the positive impact will begin to be felt. Especially considering the impetus for the adoption of the slogan “Go Green” from day to day is increasingly massive. The idea of ​​paperless office actually has emerged since the end of the 20th century. People in various places began to talk about reducing the amount of paper usage. Add to this the fact that personal computers were becoming a common item at that time. Offices also began to clean up by replacing the manual equipment that is owned by digital machines.

The existence of a computer also raises the hope that in the future all the necessary documents can be done digitally. Apparently it did not take long to see these wishes come true. Now, after computers have become more sophisticated, supported also by other modern machines, as well as increasingly reliable internet advancements, paperless offices are no longer just wishful thinking.

One of the disadvantages of documents that still use paper is that it is easily damaged. There are several factors that pose a threat. For example, it will be destroyed when disasters such as building fires, earthquakes, and floods; lost; or even it could be damaged because it is aged. Such bad events can be minimized if important company documents are backed up in the digital form. The easiest way is to scan (scan) printed documents into digital form. If so, no need to worry anymore that the document will be torn or damaged if at any time you want to be duplicated.

Manually archiving company documents takes place and time at the same time. Because the number of piles of paper produced will be very large so it needs a special place. Even if at any time is needed, the search will require more time, not to mention if the file is scattered and even lost.

The application of a paperless office can overcome these problems. Because all archiving will be protected by a modern system. Companies can simply archive all digital files more neatly and easily with the help of “virtual folders”. The digital system also has search tools so that the documents in question can be found immediately. Existing archives can also be arranged so that the level of security is more secure. In fact, all files can be stored via the cloud on the internet-for example Dropbox or Google Drive-for backup if at any time the storage hard disk has a problem.

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